Create peace Create peace For Create peace work-related communication, e-mail is still the most used means of communication. Many working days start with starting up your computer and then opening your mailbox. It is always a surprise how many e-mails are waiting for you this time. And maybe there are also e-mails from yesterday, or the day before, or from last week? No stress!
Stress is not good for anything . Certainly not for answering emails, which is almost never urgent. (Does anyone die if you don’t respond?) You just have to manage it well. What has priority and what can be left undone?
Despite the fact that we don’t receive as much physical mail
as we used to, a mailbox can be compared to your doormat. Imagine coming home from work and seeing a blue envelope, a birth announcement and a neighbourhood message. What do you do with these 3 messages?
You open the birth announcement right away. Great news! And you are curious who the card is from. Or you always handle taxes at fixed times, like once a month. This is one for your to-do pile.
You quickly scan the neighborhood report about the renovation of the playground in the neighborhood. It doesn’t really interest you, but it is nice to know. This letter then ends up in the trash.
Mail on the doormat.
It works the same way with your mailbox Do you receive an email? Then decide which category that email falls into
1. The inbox (doormat)
The inbox is only intended for incoming emails. Do not use it as a to-do list or archive. You will quickly lose track. Only unread emails should be in the inbox. Then process these emails consistently by making a san marino email list 9210 contact leads decision for each email: delete, take action now, take action later, forward or save.
There is no need to deal with every email right away, that is what the action folder is for. The most important thing is to delete read emails from the inbox, so that each message is only seen once and you have an empty mailbox at the end of the day.
Action folder (birth announcement
Not all emails can be dealt with immediately. That is why there is the action folder. In this folder you place emails that still require action. This can vary from sending an extensive answer to carrying out an assignment. Put these emails in the action folder and see this as your to-do list.
This way, these triggers are removed from your inbox and 5 effective ways to increase employee engagement in your company your subconscious is not constantly burdened when you open your inbox. That gives peace.
3. ‘For later’ folder (blue envelope)
In this email you put emails that require a higher level of alb directory concentration from you, and do not necessarily need to be picked up immediately. For example, does a colleague ask for figures of a certain campaign, are you asked to write an article on a specific subject or is an invoice coming in that needs to be processed in the coming month? For these types of emails, this is the place to be.
Tip: reserve time in your agenda to work on tasks from this mail folder. These tasks are no less important than those in the action folder, but they do require a different kind of concentration.
4. Archive (district report)
It is advisable to put all finished and read emails in your archive. You can do this simply by clicking on the ‘archive’ button. That way they are not gone (trash), but they are out of sight. Do not create different archive folders. That is pointless. Are you looking for a specific email? Then it can be found easily, for example by searching on the subject, the name of the sender or the company. The search function in email programs works faster than searching in ‘which folder again.